Most businesses still rely on emails as the primary medium of communication regardless of the type of industry. New technologies and the emergence of the remote work model have accelerated email relevance in the formation and communication of professional relationships.
However, most of the time it is a challenge to find the correct company email addresses. Find out how to identify these valuable relationships and, ultimately, achieve your business goals faster and better.
If you're here, you want that question answered. Then, please read our article to learn how to use different techniques to find any company email address.
Throughout this article, we provide actionable steps to help you find the address you seek and techniques to use and craft messages that reach your contacts. Finally, we will give you a list of the best company email finder tools.
What is a Company Email Address?
A company email address uses a legal entity’s domain name instead of an email client’s, such as Gmail. For example, [email protected].
Recipient’s company addresses are perceived as more professional and trustworthy. While anyone with ease can open a Gmail account, getting a company address attests to your identity and authority in an organization.
Find a Business Email Address: Why is It Necessary?
Getting in touch via business email is a more effective and relevant way to share a pitch or make an offer to a prospect. It reduces the chances you end up in someone’s spam folder.
People scan their company inbox to address business-related matters. It’s always better to appear there instead of their generic, personal inbox.
How to Find Company Email Addresses
There are 8 simple ways to find someone’s email address. Use multiple methods to verify a business address and start driving sustainable growth.
1. Use Email Finder Tools
Utilize email lookup tools that can scan large quantities of data and compile valid email addresses. They’re accurate, cost-effective, and save tons of time.
2. View Their Author Page
Most people will read a potential lead’s content, but ignore their author page. The author page often contains their business email address.
Even if it doesn’t, author pages are a valuable resource that can make cold emails relevant and attractive to the recipient. They provide essential background that serves as the ultimate icebreaker.
3. Use LinkedIn to Build Rapport
Search by the key terms and apply filters on LinkedIn to discover the finest talent in your sector.
LinkedIn targets a population of 230 million users in the United States of America only by 2024. The fact is there are plenty of professionals to prepare and share authority content with. Getting active here can assist in the polishing of the pitch and can directly market oneself to the intended viewers.
4. Reach Out on X
Replying to a post or sending a DM on X (formerly Twitter) is a more business-casual way of being seen than the networking opportunities available on LinkedIn.
Don’t forget to check a user’s bio and any links within - company email addresses are common there.
5. Engage with Your Stakeholders
Check with stakeholders and gather feedback. This lends itself to genuine connections that aren’t strictly transactional. An authentic connection is more likely to open stakeholders up to collaboration and additional contacts.
6. Perform Advanced Searches on Social Media and Professional Networks
These are not the only platforms to search for jobs, so don’t limit yourself to only these two options. Go to every social media website and optimize search terms for identifying the human assets involved in any given field.
Explore the captions of posts on social media platforms,Instagram, TikTok, Facebook, etc. Here, anybody can search or find out addresses of firms during the time a person is researching on trends, opportunity or competition areas.
7. Search Websites for Contact Information
Much like the author page, explore company websites and make note of contact pages, staff pages, and directories. Review press releases, too. These can uncover quality prospects who do not otherwise have an obvious online presence.
Another option is an email permutator tool. Simple information such as a name and a domain can yield variations of potential company email addresses.
8. Establish an Online Presence with Contact Forms and Email Lists
While investigating other people’s online information, brush up on making your own more visible. This is how your target market will give you their email instead of having to hunt it down.
Ensure websites are easy to navigate and contact info and forms are prominently placed.
Building Your Database of Company Emails
The goal is to collect emails that finally make up a B2B database of working addresses. This transforms and develops to the audience, which will continue to exercise its interest on the content. The way to have a good evolution process is to maintain and ensure that standards of the process are kept in order that it is the most sustainable as possible to execute.
Establish Guidelines for Data Collection
Step one is to identify the process and standards for collecting data. Here is a framework:
Start with current clients. The people who already interact with you are Number One.
Engage in market research activities. Audience preferences and pattern recognition help secure a strategy for content and customization.
Continue to validate email addresses. Emails will naturally fall off as seats are vacated and organizations change. Do not let them collect and take up space.
Obtain consent from all users and employ encryption. Staying up to date on consent and data privacy laws is the foundation of ethics in emailing.
Verify the Accuracy of Collected Data
This builds on a foundational segment of the guideline framework. Inactive corporate emails will lead to high bounce rates that will damage your reputation quickly.
Here are few fast facts that need to be followed to make sure the email contacts are correct:
Errors and typos - Missing symbols and extra spaces invalidate an email.
Confirming the domain - Double check that the company is still in operation and accepts emails by pinging the domain.
Weed out generic addresses - A solid list does not prioritize general department emails. Check for addresses where the name is “contact,” “info, “ or “support” instead of a person’s name.
Locate disposable addresses - This is easier done with email finder tools. They know how to spot “burner” email addresses that people give instead of their real one.
Utilize Automation to Streamline the Process
Sometimes, manual searches and sends are fast and quite serviceable so there is no need to make much out of it. However, it is not sustainable. The kinds of tools referred to in this article are the ‘secret sauce’ of evolving with an audience.
Some aspects are best handled by methods that keep them efficient and as free from human error as possible. They give metrics that are as real in gauging progress as they are in ensuring the lists are pure.
Create a System for Storing and Managing Emails
How will contacts be managed or analyzed? Email management software has a better organization mechanism that requires users to label the sent and received company emails using metadata.
One should also create a folder structure to organize received messages and create subfolders based on the sender’s categories.
How to Craft Personalized Messages to Reach Business Contacts
Research conducted by management legends McKinsey & Company shows how businesses that personalize their offerings generate 40% more revenue than those that don’t.
It can take some trial and error to get great at personalization, but here’s where to start.
Writing Cold Emails That Get Noticed
Spend time on subject lines. The best subject lines are both intriguing and concise. they’re specific yet compel the recipient to open and learn more. Segmenting email lists you bought lets you personalize the message for users based on location, company position, and more.
Conduct research. Always be learning more about contacts on the list. The content they’re producing, trending industry news, and more are huge indicators of what might catch their attention in the inbox.
Include an easy-access CTA. Downloads, links, or scheduling a meeting, recipients should know what to do next. Make it visible and enticing.
Prioritize benefits over features. Don’t make prospects ascertain the value of a feature - they’re busy. Say outright how your product or service solves a problem or serves the recipient’s goals.
Do not ramble or overshare. Your story and overall perspective may feel important to you, but is all that detail relevant to the reader? Be respectful of their time by keeping it concise. If presenting information, break it up into smaller, more digestible formats such as bullet points.
Understanding How Spam Filters Affect Delivery Rate
Anyone who wants to sell something and isn’t well-known to the recipient can easily raise a red flag. Making it to the inbox is the first goal. Avoid getting marked as spam by keeping an eye on these best practices:
Avoid spam triggers. Typing in all caps and using words like “free”, “buy now”, or “click now” will likely get a message stashed away in spam and junk folders.
Nurture a professional reputation. Be sure your own email is a company address from an authenticated domain.
Be mindful of IP addresses and servers. Suspicious servers and IP addresses of ill repute are spam triggers.
Watch for outbound send rates. It sounds good to cast a wide net, but if you exceed sending norms too quickly out of nowhere, you could end up in the spam folder.
How to Find Corporate Email Addresses and Get a Response
Conducting searches such as company address search is made easier by tools such as email search engines. However, there’ll be some times that you need to search through public records and databases to find that perfect prospect.
The eight methods shown above will assist. But when they receive the message, do they take the necessary action? And here they are – few strategies on how to bring about peoples’ response rates.
Use Templates as Inspiration
Keep organization easy, while not neglecting well-established practices. Here are the most critical guidelines on email templates:
Customize every template. A template is a framework. This includes altering something in proposals that should be in correspondence with the brand image and at the same time provide the target market.
Investigate various resources: Try to find as many template libraries as you can and then select different ones for a certain type of application for what you need, for instance, follow-up email or sales.
Put your best foot forward: You should still spend the most time and energy ensuring you get the subject line right. Furthermore, try to make the best out of the template’s header, which can be used to state your purpose.
Don’t get stuck on the same templates: As with subject lines, on the tested templates with certain parameters, it is necessary to check which ones are more effective. When one audience shifts, so does the strategy and what works this quarter can fail the next.
Personalize Your Cold Outreach Email
Cold emails on the other hand are messages that are sent for the first time to a person who has no contact with you. It is the call that decides whether or not a brand will be bought by consumers. The recipient will judge instantaneously whether you are worthy of them giving their time.
Always take your time to write a cold email that has an address to the individual’s name, some industry trivia or information you may have gathered regarding the recipient. It minimizes the likelihood of being considered by the receiving party as spam while at the same time improving the chances of a response.
Most importantly, it creates the foundation of a real conversation when there are none and it increases your credibility.
Email Image Best Practices
Generally, emails should contain one image. Newsletters can have two; one as the banner, and another within the body of the copy. Here’s what to watch for when including images and graphics:
Size: 640px is the maximum. Preview all messages before sending to ensure the image isn’t taking up more than 50% of the space. Otherwise, what you have to say in the text will seem secondary.
Design: The image needs to be a part of the message and unique enough from other brands to set itself apart.
Format: Only use PNG or JPEG files. For casual communication, GIFs make sense, as long as they are in line with the brand’s voice.
Make a Connection
This is because it is hard to attain close contact over the medium of email, but it is not impossible. The following tips are the best ways to develop the rapport digitally.
The first is that it should always be possible to be as insistent as one is polite. Far from it, there are many comprehensible causes for not getting a response. Remind them to choose the answer, but wait for sometime without being persistent.
From there, make sure to always double-edit your work. Hearing or reading from someone with a well formulated professionally written message that has no spelling mistakes makes the professionals at the other end of the message comfortable.
After all, if you don’t care, why should they?
Finally, value. Email leads become converts quickly when the benefits are believable, useful, and right up front.
Top Company Email Address Finder Tools
Email extractors and other finder tools make research, recruiting, marketing, and B2B sales a lot less time consuming. Here are some key features of the most popular providers.
1. BookYourData
This B2B data provider platform touts up-to-date info and accuracy as its banner benefits. It’s well known for its email finder tool among many other helpful resources that can grow lists full of useful, relevant contacts.
Ample automation, little need for manual work that takes away from campaign strategy
Ratings:
G2 Score: 4.9/5 (304 reviews)
Capterra Score: 4.9/5 (37 reviews)
Pricing:
10 Credits: Free!
250 Credits: $99
500 Credits: $159
1,000 Credits: $299
5,000 Credits: $799
10,000 Credits: $999
25,000 Credits: $2,099
50,000 Credits: $3,699
Data Quality
Over 97% accuracy rate to email verification to prevent connecting to inactive inboxes.
Over 500 million contacts, over 70% of which are B2B contacts, covering a comprehensive database.
Reduces bounce rates with an in-platform email verifier tool.
[CTA1]
2. Swordfish AI
Swordfish is a unique B2B tool that delivers comprehensive insights into a prospect’s business. It uses machine learning to aggregate data, provide search filters, and have contact details.
Features:
Built as a chrome extension for seamless in browser use.
A bulk search and advanced filter that works seamlessly with CRM or ATS
Exceptional information about a prospect’s location and position inside their company.
Why you should try Swordfish AI:
Conceptions that recommend efficiency in individualized advertising
These sources and algorithms are considered premium in a quest to ensure that users get accurate and reliable information.
No manual search needed, immediate analysis
Ratings:
G2 Score: 4.5/5 (85 reviews)
Capterra Score: 4.6/5 (12 reviews)
Pricing:
Special pricing are available on special request only
Data Quality
Using high accuracy premium data sources and the latest algorithms.
Real time business contacts insights to reduce manual search efforts.
Verified data on location and role of prospects for pinpoint outreach.
3. Hunter.io
The main use of Hunter.io is finding and verifying email addresses. Hunter extracts relevant info from multiple data sources and supplies the domain name.
Features:
Ability to connect your email and begin your cold outreach campaigns from the platform.
It verifies emails to prevent you from reaching the inactive accounts.
Scans email formats on the web to help remove time spent speculating.
Why you should try Hunter.io:
Fast and efficient
Synchronize data with APIs, CRM, or a Zapier connector
Ratings:
G2 Score: 4.4/5.0 (554 reviews)
Capterra Score: 4.6/5.0 (630 reviews)
Pricing:
Starter Package: Monthly Subscription at $49 or Annual Subscription at $408
Growth Package: Monthly Subscription at $99 or Annual Subscription at $828
Business Package: Monthly Subscription at $399 or Annual Subscription at $3,348
Data Quality
Ability to connect your email and begin your cold outreach campaigns from the platform.
It verifies emails to prevent you from reaching the inactive accounts.
Scans email formats on the web to help remove time spent speculating.
4. RocketReach
Search the email addresses and social media profiles of over 450 million professionals on RocketReach. Their verified data is downloadable and can be integrated into your workflow.
Features:
A large global database promising 90-98% deliverability on found email addresses
Get helpful profile information pertaining to any prospect’s online presence
Understand intent with prospect behavior analysis, providing an inside look at the solutions professionals are hunting for
Why you should try RocketReach:
As with other company email address finders, it’s an incredible time-saver
A diverse array of prospect information is presented in one place
Ratings:
G2 Score: 4.5/5.0 (460 reviews)
Capterra Score: 4.1/5.0 (133 reviews)
Pricing:
Starter Plan: $25/month (billed annually) for up to 7,000 emails
Growth Plan: $79/month (billed annually) for up to 150,000 emails
Business Plan: $179/month (billed annually) for up to 500,000 emails
Data Quality:
It promises 90-98% deliverability rate on found email addresses.
Downloadable data that is verified and able to be integrated into CRM workflows.
Over 450 million global professionals with behavioral insight.
5. Snov.io
Snov.io offers results for domain, company, and name searches ideal for developers, marketers, and recruiters alike.
Features:
Use queries associated with position, location, and skills to discover fresh new leads
Get associated email contacts with just one or two pieces of information such as company or domain
Why you should try Snov.io:
Free plan available offering up to 50 searches a month
Snovio.io claims it generates 500 million leads annually
Yields results based on ICP (ideal customer profile)
Ratings:
G2 Score: 4.6/5.0 (426 reviews)
Capterra Score: 4.5/5.0 (212 reviews)
Pricing:
Trial: $0/month for usage of 50 credits and 100 email recipients.
Starter: $39/month for 1,000 credits and 5,000 emails recipients.
Pro: $99 a month for 5,000 credits and 10,000 email recipients.
Data Quality:
Implements ideal customer profiles to generate leads and increase effective outreach.
Over 500 million leads that go through verification are kept within the database.
Provides all the up-to-date relevant information to marketer, developers or even recruiters.
6. GetProspect
GetProspect is a service that helps businesses find business email addresses from the LinkedIn website and base of information.
Features:
Email Finder: Search for verified emails by filtering based on job position, region, sector, company type and many others.
Chrome Extension: This actually scrapes emails and profiles of the LinkedIn connections in one sweep.
B2B Database: Get more than 200 million fresh and updated contacts.
Email Verification: Be sure that the emails collected are valid.
Why you should try GetProspect:
Cuts down the search time for B2B contact data that is credible.
Linkedin is easily integrated with helping facilitate easy prospecting.
Provides a compelling and intuitive design perfect for sales, marketing, and hiring managers.
Ratings:
G2 Score: 4.0/5.0 (38 reviews)
Capterra Score: 4.4/5.0 (93 reviews)
Pricing:
Free Plan: $0/month for 50 valid emails.
Starter Plan: $49/month for 1,000 valid emails.
Basic Plan: $99/month for 5,000 valid emails.
Plus Plan: $199/month for 20,000 valid emails.
Data Quality:
It offers 95% data accuracy assurance, the clients receive a refund if any discrepancies are found.
It updates the database sometimes to get relevant information.
7. FindEmails.com
FindEmails.com is a website whose main purpose is to help you quickly look up and check work related emails.
Features:
Email Finder: Look for email addresses using people and domains.
Email Verification: Cross check all the email addresses to check if they are active and will be delivered.
Bulk Search: Lists uploaded to locate many email addresses at the same time.
API Access: Incorporating email finding capabilities into your own applications.
Why you should try FindEmails.com:
It is also easier to use when searching for and verifying emails when one uses a done approach.
Mass messaging saves time for a large number of contacts and organizes.
Integrates SimplyTag into the current programs via open API.
Ratings:
G2 Score: 3.7/5.0 (11 reviews)
Capterra Score: 5/5.0 (1 reviews)
Pricing:
Basic Plan: $29/month for 1,000 credits
Better Plan: $49/month for 2,500 credits
Best Plan: $99/month for 10,000 credits
Data Quality:
Delivery rates are emphasized, but with the correct validation of the addressee’s email address.
This was done frequently in order to make sure it is updated with data that is current and up to date in the database.
8. Lemlist
Lemlist is an email outreach tool that allows users to take control of their cold emailing and increase the response rates.
Features:
Personalization: HTML newsletter allows you to use dynamic variables and pictures in it.
Automation: There is a possibility to configure follow ups that set actions based on the recipient’s behavior toward a certain flow.
Analytics: All emails sent are monitored with specific regards to open rates, click through rates as well as replies for campaign optimization.
Integrations: Optimize the work organized by connecting with CRM Systems, and other tools.
Why you should try Lemlist:
Adds email marketing to boost outreach capabilities of emails using superior levels of personalization.
The follow-ups are achieved automatically, thus allowing more efficiency and less time to be spent on it.
Gives the opportunity to act on the insights as it includes comprehensive usage analytics.
Ratings:
G2 Score: 4.5/5.0 (261 reviews)
Capterra Score: 4.6/5.0 (382 reviews)
Pricing:
Free Plan: $0/month
Email Starter: $39/month for 1 sending email per user
Email Pro: $69/month for 3 sending emails per user
Multichannel Expert: $99/month for 5 sending emails per user
Outreach Scale: $159/month for 15 sending emails per user
Data Quality:
It is more even targeted at making people have a higher attention by providing them with more timely content instead of sharing the contact information.
The one key software that can interconnect with other utilities to import and manage contacts is well integrated.
Finding Company Email Addresses: Key Takeaways
Finding company email addresses is made simple through searching on Google or through published articles on company name pages or with the help of a directory. Most significantly, the time spent conversing with customers or the team or going through the blogs is useful because it helps grasp the trends and ensures that one is conversant with all the critical issues.
As far as the job seekers are always searching, looking for the company email addresses via BookYourData is always easy for them. The deliverability is confirmed through achieving as high as 97 percent data accuracy. It’s up to you to make that first click that pulls them in.
Frequently Asked Questions
How can I verify if a found company email address is valid?
Email verifiers and finders are the quickest and most accurate method for confirming emails. These providers remove the need to ‘test’ addresses because they automate the authentication process.
Do companies change their email address format?
Such a change within organizations may be attributed to security issues, or the acquisition of new technology and equipment. However, it is not particularly frequently used or widely spread.
Can I find the email addresses of specific employees within a company?
Yes, you might be able to gain the email address of a few employees in a company, but not all of them, or it depends on the employee’s position. Management, and HR are pretty easy to search for on the internet. Email finder tools complement the information that may be missing from company websites and other business sources.
